Free dance studio software is made for growing studios that need to automate their business, but don’t yet need a full suite of automation tools. If you’re a small studio who wants to save time and money by simplifying your operations, using free dance studio software makes perfect sense. Even mid-sized studios can benefit from using free software for a season before evaluating paid options. Let’s find out how.
In this blog we review the features included in free dance software so you can understand the benefits for your studio.
Take Credit Card Payments for your online registration
When evaluating free dance studio software options, your software must be able to accept online credit card payments as part of registration.
Why?
Because when you have the ability to accept online registration payments you can completely eliminate your in-person registration. This removes the overhead costs of running in-person registration and it frees up your staff to work on more growth-oriented tasks.
From a customer perspective, the convenience of online registration is extremely valuable. It means parents can register their children for classes whenever it fits their schedule. That’s a huge benefit for today’s busy parent!
Of course, having a touch-free online registration is also a significant benefit for health and safety today. When parents see that you’ve moved registration online they know your studio makes health and safety a priority.
Automated program availability and automated waitlists
One of the major advantages of free dance studio software is that you can eliminate hours of tedious waitlist tasks. Thanks to real-time program availability, your studio is able to provide customers with the exact number of class openings that are available in real-time.
As soon as classes fill up, free dance software like Uplifter LITE will automatically open a waiting list and allow customers to add themselves to that waitlist. Then, once a new class seat becomes available your admin team has an ordered waitlist they can use to fill that seat!
No more overbooking. No more guesswork.
Free dance studio software that reduces registration errors
In addition to eliminating overbooking issues, free dance studio software can also drastically reduce registration errors.
Using free software your admin team can easily set gender and age requirements for your classes. This prevents parents from making mistakes like accidentally registering their eldest child for their youngest child’s class – it happens!
By reducing errors like these, your admin team can avoid hours of unnecessary emails and phone-tag.
Sell subscriptions, offer installment payments and sell products
Free dance studio management software isn’t limited to lump-sum registration payments.
Instead, your dance studio can sell recurring monthly subscriptions or offer convenient installment payments. Using free software like Uplifter LITE, you can even sell merchandise and gift certificates for you studio.
This payment flexibility allows your studio to cater to dancers that may not have lump-sum payments available during registration. As a result, your studio can grow just by introducing recurring monthly subscriptions.
Waiver management, archiving and digital signatures
It’s more important than ever for dance schools to be able to collect signed waivers and policies. With free dance school software, waivers and policies can seamlessly be presented during registration.
Once signed, these waivers and policies are time stamped and archived with exact wording. This means waivers can easily be retrieved and reviewed whenever they’re needed.
Cover credit card processing costs with automated admin fees
Even though free dance studio software has no monthly plan fees, credit card processing fees are required in order to accept online credit card payments. For Uplifter LITE, these fees are highly competitive and beat Shopify, Paypal and numerous other providers.
However, for those clubs that want to recover credit card processing fees, it’s easy to add an automated admin fee for online registration.
This type of fee is commonly referred to as a ‘convenience fee’. Convenience fees can be added to customer invoices during checkout. For those clubs that choose to add a convenience fee, our built-in software automation makes it simple.
Improve studio communications with built-in email tools
Free dance school software can optimize club management too. Using built-in email tools, your admins can easily email students, class lists, or your entire school.
It’s simple to share big announcements or email members directly about upcoming events. No need to cross-reference your member’s contact details! It’s all built-in and ready to go.
Family accounts with blended family tools
Using our free dance studio software, parents can easily register and pay for all of their kid’s classes on one simple invoice. These invoices and any upcoming payments can then be found directly on their family account.
Family accounts are like a central hub where all of a family’s information is privately stored. In addition to payment and contact details, parents will find all of their children’s schedules in one convenient family calendar on their family account.
Plus, our family accounts also come with blended family permission tools. So, if there is a family separation or a new blended family, your studio can easily alter permissions and transition a family’s account to match their new family structure.
Unlimited Contacts Database to foster growth
There are free products out there that will begin charging money after your studio grows beyond a small number of students. However, that doesn’t have to be the case. Our free dance studio software encourages studio growth with an unlimited contacts database.
This means your dance studio of 100 dancers can double in size without needing to pay service plan fees!
Plus, when there aren’t any size limits, your administrators don’t have to worry about removing students or parents from your database. Instead, your business can stay focused on streamlining studio management and delivering the best lessons possible.
Integrate virtual class links in a password protected environment
Security is one of the most important things when teaching dance classes online. The last thing you want is an uninvited guest dropping into disrupt your class! We’ve addressed how to prevent issues like these in our blog about virtual class best practice using zoom.
But one of the best ways to keep your classes secure is to only share virtual class links in a password protected environment.
By embedding your virtual class links in your free dance software platform, your studio can keep class details private. Plus, when members are logged in they’ll automatically be notified when their virtual class is about to start!
Summary: free dance studio software can simplify your studio
There are heaps of benefits in getting free dance studio software. Not only can you optimize your registration, you can boost your studio management with built-in communication tools, family accounts, virtual class links and much more.
Want to grow your studio and experience the dramatic time and cost savings that free dance school software can bring? Sign up today.
